WWCDA PRIVACY STATEMENT
Last Updated: June 10, 2019
The Women’s White Collar Defense Association (“WWCDA”) (“we”, “us” or “our”) is committed to protecting the security and privacy of your personal information. This Privacy Statement is intended to explain how WWCDA processes personal information and our other data protection practices when you visit our website or use our listserve (the “Site”), as well as when you become a member of a WWCDA chapter, or a member of our WWCDA Alumni Association. For the purposes of EU data protection laws, WWCDA is the data controller (i.e. the company responsible for, and which controls the processing of your personal information).
Personal Information We May Collect About You
WWCDA collects personal information when you visit our Site, such as when you complete the contact form, when you apply to become a member, when you sign up for our mailing list, or when you register to attend one of our events. We may also collect Personal Information from you offline, such as at a WWCDA event, or from third parties such as WWCDA chapter members and alumni. Personal information collected may include your name, email addresses and other contact information, information about your career and any other information that you choose to provide to us, that you share with us or members through our listserve or social media outlets, that is publically available, or that is otherwise provided by WWCDA chapter members and alumni.
How We Use Your Personal Information
The provision of personal information by you may be necessary where we have a legitimate interest to carry out the following purposes: (i) to contact you and respond to your enquiry or provide you access to specific information; (ii) to support our relationship with you; (iii) to invite you to our events and manage the organization or administration of the WWCDA, WWCDA initiatives or WWCDA events, including alumni initiatives or events; (iv) to send marketing, networking or educational communications to you; (v) to improve the Site by helping us understand who uses the Site; and (vi) to comply with applicable laws, regulations or codes of practice.
Please note that you have a right to object to the processing of your personal information where that processing is carried out for our legitimate interest or for direct marketing.
Sharing Your Personal Information
We may use selected third parties to provide us with services, including companies that provide us with IT technical support and assistance in respect of the Site. All service providers are permitted to use data only for the purpose of performing services on our behalf in compliance with our privacy practices and policies. WWCDA local chapters in your country of residence may also have access to personal information provided to us by you including through or in connection with this Site or your membership application form for the purposes set out in this Privacy Statement. We also share your personal information with WWCDA sponsoring organizations and other WWCDA chapter members or alumni, including through the sharing of event attendance lists and our Corporate Sponsor Directory.
Similarly, we may share your personal information as required or permitted by law to comply with a subpoena or similar legal process or government request, or when we believe in good faith that disclosure is legally required or otherwise necessary to protect our rights and property or the rights, property or safety of others, including to advisers, law enforcement agencies, judicial and regulatory authorities. We may also transfer your personal information to a third party in the event of a merger, reorganization of our entity or other restructuring.
Given the global nature of WWCDA and the fact that we are located in the United States, where you are located in the European Economic Area (the “EEA”), personal information collected from you, including via the Site, will be transferred to us and our services providers in the U.S which is not considered by the European Commission to provide an adequate level of data protection.
You hereby expressly consent to the transfer of your personal information to recipients (including us), as described in this Privacy Statement which are located outside of the EEA. You may withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
E-Mail Communications and Marketing
We will send you e-mail communications with information that may be useful to you, including information about WWCDA, WWCDA initiatives, WWCDA events, as well as marketing, networking or educational communications. You may unsubscribe at any time by emailing us at email@example.com. If applicable law requires that we receive your consent before we send you certain types of marketing communications, we will only send you those types of communications after receiving your consent. However, if you are a member with an existing relationship with us, to ensure that you receive important information, you agree that we may send you non-marketing related information when necessary. We do not sell or otherwise market your personal information to third parties, nor do we disclose it to third parties other than our service providers and sponsoring organizations unless we are required to do so by law.
Individuals in Europe, California or other jurisdictions may have certain data subject rights, subject to certain limitations and/or restrictions. These rights may include: (i) the right to request access to and rectification or erasure of their personal information; (ii) the right to obtain restriction of processing or to object to processing of their personal information; and (iii) the right to ask for a copy of your personal information to be provided to you, or to a third party, in a digital format. If you would like to exercise one of the above mentioned rights, please send us your request via email to: firstname.lastname@example.org. Individuals in the EEA also have the right to lodge a complaint about the processing of their personal information with their local data protection authority.
For California residents, California’s “Shine the Light” law, Civil Code section 1798.83, requires certain businesses to respond to requests from California customers asking about the business’ practices related to disclosing personal information to third parties for the third parties’ direct marketing purposes. Alternately, businesses may have in place a policy not to disclose personal information of members or others to third parties for the third parties’ direct marketing purposes if the customer has exercised an option to opt out of such information sharing. We have such a policy in place. In order to exercise your opt-out rights, for which there is no cost to you, email us at email@example.com
Links to Other Websites
Our Site may contain links to other websites. We are not responsible for the privacy practices or the content of other websites. This Privacy Statement applies only to the information collected by WWCDA. We encourage you to read the privacy statements of all of the destination websites which you visit.
We use various methods to ensure the protection of your personal information against accidental or unlawful destruction, loss or alteration and against unauthorized disclosure or access. While these methods are considered to be effective, we do not guarantee the protection of your personal information as no data transmission over the Internet can be guaranteed to be completely confidential or 100% secure. You use our Site and provide all such personal information at your own risk. We retain personal information for as long as necessary to fulfil the purposes for which such personal information was collected or to comply with its legal obligations, resolve disputes or enforce agreements. The criteria used to determine the retention periods include: (i) how long the personal information is needed to provide the services and operate the association; (ii) the type of personal information collected; and (iii) whether we are subject to a legal, contractual or similar obligation to retain the data (e.g., mandatory data retention laws, government orders to preserve data relevant to an investigation, or data that must be retained for the purposes of litigation or disputes).
Cookies are small, sometimes encrypted text files that are stored on computer hard drives by websites that you visit. They are used to help users navigate websites efficiently as well as to provide information to the owner of the website. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, please visit www.allaboutcookies.org.
When you visit the Site, we may place a “cookie” or other online tracking device (e.g. web beacons) in order to improve your experience by recognising you when you visit the Site, such as by assigning a session ID and to deliver content specific to your interests. The cookies we place may also collect information about your IP address, or clickstream data within our Site (i.e. the actions taken in connection with the Site). This information helps us improve the functionality of the Site.
How We Respond to Do Not Track Signals
We do not engage in the collection of personally identifiable information about your online activities over time and across third-party websites or online services. Accordingly, we do not process or comply with automated browser signals regarding tracking mechanisms, which may include “do not track” instructions.
Revisions to Our Privacy Statement
We evaluate our privacy policies and procedures to implement improvements and refinements from time to time. If we make any material changes to this Privacy Statement we will notify you by means of a prominent notice on the WWCDA website prior to the change becoming effective. We will also post an updated version on our website. Please check back periodically for updates.
Questions and Comments
If you have any questions or comments about our Privacy Statement, you would like to opt-out of receiving communications from us, or would like to exercise other data subject rights, please feel free to contact us at firstname.lastname@example.org.